Assistant Director Human Resources

remote
Toronto, Ontario, Canada .
volunteer . February 16, 2025

Description

Job Title: Assistant Director of Human Resources

Department: Human Resources

Status: Volunteer, Ongoing (More than 1 year); 10 hours per week (may increase as needed)

Reports to: Director of Human Resources

Job ID: #25-HR-03

Posting Date: February 16, 2025

Closing Date: March 3, 2025

We are dedicated to promoting diversity, equity, and inclusion in professional environments, specifically supporting women in the Greater Toronto Area. Our vision is to advance girls and women in leadership, with a mission to develop and place them in leadership roles. Embracing the philosophy of helping women rewrite their narratives by understanding their challenges and providing proactive, inclusive support, ANNISAA equips its community with the connections, training, and tools necessary to excel in their careers at any stage, empowering them to create their paths to success.

The Assistant Director of Human Resources supports the Director and Co-Director by managing documentation, coordinating volunteer management activities, and assisting with HR operations. This role is critical in maintaining an organized and compliant HR environment.

RESPONSIBILITIES

Ensure Accurate Documentation and File Management: Maintain comprehensive, organized, and confidential HR records and documents, ensuring compliance and handling sensitive information carefully.
Coordinate Volunteer Management: Support volunteer engagement programs, including onboarding, training, and retention, to ensure high volunteer satisfaction.
Compile HR Data and Track Metrics: Assist in compiling, analyzing, and reporting on HR data and metrics to support decision-making and track program progress.
Assist in Performance Management: Help coordinate performance evaluations, provide administrative support, and address concerns.
Organize Training Sessions: Support planning and coordination of employee and volunteer training, ensuring compliance and skill development.
Facilitate Communication and Relationship-Building: Support communication efforts to foster a positive work culture and align with ANNISAA’s mission and values.

QUALIFICATIONS:

Relevant Work Experience: Proven experience in human resources leadership within the non-profit sector, with a track record of developing and implementing HR strategies aligned with organizational goals.
Education and Certification: Human Resources, Business Administration. CHRP/CHRL designation required or in progress.
Technical Proficiency: Proficiency in Microsoft 365 and HRIS (HUMI) with experience in payroll and benefits administration software.
Human Resources Expertise: In-depth knowledge of employment laws and regulations, talent acquisition, performance management, employee relations, and compensation and benefits.
Leadership and Team Management: Demonstrated experience leading and managing HR teams to effectively support organizational operations and employee engagement.
Project and Change Management: Proven ability to manage HR projects and lead change initiatives, ensuring smooth implementation and adoption within the organization.
Communication and Interpersonal Skills: Excellent verbal and written communication skills with the ability to engage diverse stakeholders, foster a positive workplace culture, and handle sensitive employee issues with diplomacy.
Analytical and Problem-Solving Skills: Strong analytical skills for HR metrics and data analysis, with a demonstrated ability to identify trends, propose solutions, and improve organizational performance.
Commitment to Mission and Cultural Competence: A strong passion for ANNISAA’s mission, understanding and sensitivity to diverse populations and a commitment to fostering an inclusive and equitable work environment.
Vulnerable Sector Check: A satisfactory Police Record Check and a Vulnerable Sector Police Records Check must be provided to ensure the safety and well-being of our staff, volunteers, and the community we serve.

APPLICATION PROCESS:

Step 1: Submit Your Application: Submissions will be reviewed continuously, and suitable candidates may be invited to proceed to the next steps promptly. Applications will then be reviewed on a rolling basis.
Step 2: Tele-Screening (Phone Interview): Shortlisted candidates will participate in a brief phone screening. This step focuses on getting to know you better, assessing your values, and determining cultural alignment with our team and organization. This conversation is informal and not directly related to the role's responsibilities.
Step 3: First Interview (Zoom): Selected candidates will participate in a formal interview via Zoom to discuss their qualifications, skills, and how they align with the role's expectations.
Step 4: Scenario-Based Home Assignment: Shortlisted candidates will be asked to complete a scenario-based home assignment to demonstrate their approach to relevant challenges and tasks.
Step 5: Final Selection and Onboarding: Successful candidates will be informed of their selection and provided with the next steps for onboarding.

Please note:

ANNISAA is a women-only organization that provides a unique opportunity for women to contribute to our mission and mandate. All roles are reserved for women to ensure alignment with our cause, and we believe that your unique perspective and experience will be invaluable in shaping our future.
While this is currently an UNPAID VOLUNTEER role, the team is actively seeking funding to support future initiatives and projects. We want to emphasize our commitment to the value of your role and the impact you will have on our mission and mandate.

ANNISAA Organization of Canada is committed to fostering an inclusive selection process and work environment emphasizing Equity, Inclusion, Diversity, and Equality. We value diverse skills and perspectives and encourage all passionate individuals to apply, even if they don’t check every box. We will prioritize female applicants in our hiring process and are committed to providing a fair and equitable interview experience for all. Our hiring process is guided by ANNISAA’s Race Relations and Employment Equity Policies.

ANNISAA acknowledges that we are on the traditional territory of many nations, including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee, and the Wendat peoples. This land is now home to many diverse First Nations, Inuit, and Métis peoples. ANNISAA also acknowledges that this territory is covered by Treaty 13, signed with the Mississaugas of the Credit, and the Williams Treaties, signed with multiple Mississaugas and Chippewa bands. We are committed to fostering an inclusive selection process and work environment emphasizing Equity, Inclusion, Diversity, and Equality.

Know someone who would be a perfect fit? Let them know!